Rules-based Distributed Printing
Departmental Workflow
Advanced Document Processing
Document and File Modification

Every organization’s and department’s document processing and printing requirements are different. DocSystem allows the user to easily build custom document workflow, printing, and routing processes that support these unique requirements.

DocSystem – intuitive and easy to use – is an automated rules-based distributed printing, departmental workflow, and file and image processing solution. It’s designed to intelligently and automatically accomplish this with no manual intervention.

Rules-based Distributed Printing
Rules-based distributed document printing is critical when different departments and individuals share the same printer, digital copier or MFP (multi-function printer). Large print jobs sent to the wrong printer are costly.

DocSystem printing rules for documents can be established based upon time, date, color, file size, author,
page count, content, printer availability, and more. Print jobs can be pooled among various printers, split
between printers, have banner and trailer pages added, and more.

Documents and print jobs can be processed with activities such as changing properties, file converting,
compressing, encrypting, adding watermarks, searching and replacing, page deleting and inserting, and
much more.

Departmental Workflow
Departmental are usually handled manually – paper documents are still physically routed to others for approval, action or signature. This creates significant operating and timing inefficiencies that are costly.

DocSystem overcomes this by automatically and instantly routing documents electronically. Documents can be electronically sent to individuals for review,mark-up, change, approval, and signatures.Once an action is taken, the document can be electronically forwarded to other individuals for more actions, routed to printers based on print rules, or electronically output by other methods.

Individuals can also be notified about their document status, print status, or action required via email, Windows Messenger, or the DocSystem Agent.

Through a separate DocSystem module, documents and files can also be OCR’d (optical character recognition) – full page, zonal, and barcodes.

File and Image Processing
Files and documents often need processing due to obsolete information, wrong file type, poor image quality, additional information needing to be added to the file, and more. Creating new originals of these files is generally tedious and time consuming.

DocSystem overcomes this by automatically modifying files and documents using rules that you specify. These rules include searching and replacing text, inserting new pages and text into documents, renaming files and directories, prepending files, converting into different file types,moving files and directories, and more.

In addition, DocSystem can improve document image quality such as: adjust image brightness, contrast, color or gamma; despeckle and deskew; remove borders, crop, and more. DocSystem can also Bates stamp documents.